Setlists

Overview

A setlist is an ordered plan for a rehearsal, service, or gig. Instead of hunting through your library between songs, you line everything up in advance and then perform straight through it.

Each song in a setlist carries:

• The arrangement and vocal tuning to use, so everyone plays in the same key
• A readiness status: New, Review, Confirmed, or Problem
• An optional duration and transition time that feed the runtime summary

Setlists live at Setlists in the navigation. Opening one takes you to its cockpit, where you plan, share, perform, and export it.

The Setlists page

The Setlists page shows every setlist you can see as cards. Use the quick filters All, Upcoming, and Favorites, the Event toggle to show only events or only non-events, and the Labels menu to filter by label. Sort by name, date, last update, or song count. Dated events that have not happened yet also appear in an Upcoming section at the top.

Each card's actions menu offers Share, Export PDF, Edit details, and Delete. Cards you can only read show a View only chip.

Creating a setlist

1. Choose New setlist.
2. Enter a name.
3. Choose the type: General for a set you reuse, or Event for a specific date.
4. For an event, set the Event date. Events require a date.
5. Choose the Owner: your personal library or a group.

General vs Event setlists

General setlists are living lists you keep adjusting, like a Sunday morning rotation or a practice set. Event setlists are tied to a date and carry event details. When the event has happened, mark it completed so it becomes a record of what you played.

Event details

Open Edit details on an event setlist to fill in:

• Event kind: Gig, Rehearsal, Service, or Other
• Call time, Soundcheck / Rehearsal, Start time, and End time
• Target length in minutes
• Event notes for the band

Times are the event's local time, saved exactly as entered and shown the same way to everyone. Set the event's time zone in the time editor: Akordo uses it to decide when to hand off to your next set. Changing the zone does not change the clock times you entered.

Building the set

Open the setlist and use Add Existing Song to add songs from your library in performance order. You can also create a new song directly from the set with the + button.

Reordering

Drag the grip handle on a row to reorder. Reordering is paused while a search is active, so clear the search first. Think about flow, energy, and avoiding awkward back-to-back key changes.

Arrangement and vocal tuning

Click the pencil on a song row to open Setlist Arrangement & Tuning. Pick the Arrangement and the Vocal tuning to use. Main uses the arrangement's own key. The same dialog holds the song's Duration and Transition time in seconds.

The setlist remembers these choices so everyone opens the same arrangement and performing key. Main means the arrangement's original key, even if its default vocal tuning is different. Each musician's capo is their own saved preference for that arrangement and tuning.

Section markers

Choose Add Marker to add non-song items to the running order: Announcement, Sermon, Prayer, Break, Encore, Transition cue, or Other. Markers help the set read like the real event.

Readiness

Every song row has a readiness chip. Set it to New, Review, Confirmed, or Problem. Above the list, a summary counts the songs that still need attention and offers Show only these to focus on them during rehearsal.

Runtime and planning notes

The top of the cockpit adds up the durations you have entered and shows the total runtime. When songs are missing a duration, the total is marked as an estimate. If the setlist has a start time, it also shows the projected end time, and if it has a target length, whether the plan is on target, over, or under.

Choose Review setlist from the actions menu to open planning notes generated from the set itself, such as:

• Awkward key transition: two neighboring songs sit far apart on the circle of fifths
• Tempo plateau: three neighboring songs sit in nearly the same tempo range
• A lot of new material, Set runs long, Runtime is incomplete, Arrangement missing, and Musicians are unconfirmed

Each note suggests what to do about it. A clean set says so, with a reminder that it still deserves a human listen-through.

Labels

Labels are colored tags on setlists. Create them from the Labels menu on the Setlists page, where you can also pick a color, and apply them from Edit details. A label named Favorites is pinned and powers the Favorites quick filter.

Labels belong to your personal library or to a group, so a group's labels are shared with everyone in it.

Lineup

The lineup is who is playing the set. Open Lineup… from the setlist actions menu on the web, or People from the setlist's More menu on iPhone and iPad. The setlist owner can add people who can already open the setlist — anyone it is shared with, and every member of the band that owns it — with an optional part such as "Lead vocal" or "Bass". Each person in the lineup replies Confirmed, Tentative, or Declined. People who haven't replied show up in the planning notes.

Being in the lineup is separate from sharing: sharing decides who can open or edit the setlist, and the lineup decides who is playing it.

Your next set

An event can become your next set when you are in its lineup and have not declined. Sharing access or group membership alone does not put you in the lineup. The signed-in web home highlights Your next set and opens its song list.

Akordo keeps the selected eligible event until the later of its end time or midnight after its event date, using the event's time zone. It then follows the next eligible event. Completing or archiving a set does not by itself end this scheduling window.

You can open another set manually without changing anyone else's selection. On the web, choose Follow your next set on the Setlists page to return to automatic selection. iPhone and iPad follow your next set automatically while protecting performances already in progress. Live song position stays on each device.

Performing

Press Perform to open the first song in Stage mode. Stage mode shows where you are in the set, moves to the next and previous songs, and works with keyboards and foot pedals. See Stage mode.

After the show

Mark completed

The owner can choose Mark completed from the setlist actions menu. The Review completed set dialog lets you confirm what actually happened: which songs were played, skipped, or repeated, the key each was performed in, its duration, and anything added during the set. Add a Performed at time and Set notes, then choose Record completion.

Completed sets feed each song's play history and the Repertoire insights on the song page.

Archive and reopen

Archive puts a set away without recording a performance. Completed and archived setlists are read-only for everyone until the owner chooses Reopen. They stay in your list with a status badge, and you can still perform and export them.

Performance history

The History section in the actions menu lists every recorded performance of the set.

Duplicating

Choose Duplicate from a setlist's actions to copy it. For an event, you can set a new event date for the copy, which is the quickest way to prepare a recurring gig.

Sharing

A setlist can live in your personal library or in a group, and either way you can share it with specific people.

Choose Share to open the sharing panel. On iPhone and iPad, open People from the setlist's More menu, then Sharing:

• Invite someone by email as Can edit or View only
• Current access lists everyone with access and lets the owner change roles, remove people, or cancel pending invites
• Ownership & permissions lets the owner allow re-sharing, move the setlist to a group or back to personal, or transfer ownership to someone else

Invitees need an Akordo account and accept from their Invites page. There are no public links. Sharing a setlist also gives people access to the songs in it.

Only the owner can complete, archive, reopen, or delete a setlist.

Learn more about groups

PDF export

Choose Export PDF from the setlist actions menu or a card's menu to download one PDF with every song in order, each using the arrangement chosen in the set. Songs that cannot be exported are skipped and reported. See PDF export.

Tips

• Use event setlists for real dates. They keep call times and notes in one place and become a record when completed.
• Fill in durations. The runtime summary and planning notes are only as good as the durations you enter.
• Rehearse from readiness. Filter to the songs that need attention and clear them one by one.
• Duplicate recurring sets instead of rebuilding them.

Next steps

• Stage mode to perform the set
• Songs for the charts that go in your setlists
• Groups to share with your band